on that. When all this stuff comes out and it’s public, we can discuss it.

Now if that a rumor or is that the truth?

 

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It’s the truth and you are probably the first one outside this committee who is aware of it.

I can’t keep it a secrete

Rob Woods: We are an avid advocacy group and these rumors don’t help.

Uncontrolled rumor definitely don’t help.

Berry thank you very much it was nice to see you

With no further discussion there we will move to agenda item 7A.

 

7A is a discussion on the RFP RFQ and we have a guest here from the county.

At our last meeting at the request of the committee was to take the RFP/RFQ to an RFP process to add a more open process to allow more creativity if someone wanted bring something into it to go through that process so I asked Diane to come tonight to explain the County’s process so the Committee would understand that. If that’s favorable and understood. Our process is not normally to go to the county first but we talked about that last meeting. It is a little different process that we are doing here but if we can get the agreement of the committee we could move forward with the RFP process. With a representative, I think that was Mr. Aronsond being part of that process to move it to an RFP and to move forward with that and get it out in January. Diane if we could discuss that with you we could have a discussion along with the committee.

Diane: What I’ve brought is a sample of the RFQ that the county uses. We basically have two different processes. They are similar in a lot of was but some allow a little more freedom than others. First of all let me introduce myself, I am the Central Services Manager but also I am the designated procurement agent for the County. So we typically would have two process for soliciting services and proposals for all kinds of different commodities and services the County requires. When Andy was talking to me about whether we do an RFP or an RFQ he sort of expressed to me some of the concerns that you have. It seems to me that maybe a request for qualifications would be a more appropriate way to go so I want to explain the differences to you tonight. A request for proposals, lets start with the RFP. I didn’t bring a copy of our request for proposal document because it is enormous. It’s about a 50 page document and it contains a lot of stuff that is in here. This is basically a streamline version of our RFP document. This is out request for proposal document. A RFP is when the county doesn’t really know what we want. We have a problem and we want a solution. We sort of say we have a proposed statement of work which we usually put an appendix A to the document and that’s where we say the county has a need for a field based operator but we don’t really know much more than that. You might want to through in some details that we want them t

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And we put it out to the market place and that would give us what their proposal would be.

A Request for qualification s gives us a little more latitude we say we do know what we want. We want a fbo to do xyz. We want somebody to do flight and medi-vac and you should go through this table of contents. To inquire more details about the solicitations.

is the typically the way we would go.

Are they qualified?

From that you really start the qualifications process

What is the RFP / RFQ process?

The RFQ is included in our RFP. It is not. It is kind of a gray area.

Opening statement indicated with a RFP you are obligated at some point to choose somebody from the RFP list.

If we have viable proposals we can disqualify

Process not trying to build a box and expecting someone to come in and expect someone to fit into that box

We would build some criteria into that language that would be advertised as a proposal. This is the box and we need you to fill it.

A request for qualifications would give you that same latitude.

A request for proposal you will need to award a contract at the end of the day.

It seems to me that the rfp actually puts the concept in the hands of the applicant. And if we go for an rfq this committee or someone will have to come up with a concept before we go ahead.

That’s correct.

We will have to do all the planning. We are trying to let the marketplace do the planning. A RFQ will take a longer time. An RFP is about 8 to 10 weeks.

Someone will have to do all the research to make the evaluation criteria a viable option.

 

 

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